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Executive Assistant

Charlotte, NC

General Description

The Executive Assistant (“EA”) is an exciting and challenging position. This position is a critical role within REM, as the EA is a representative of the company and its executives at all times.  The EA position partners with executives and internal departments to accomplish business objectives, maintain and coordinate schedules, and anticipate and fulfill needs.  This role will be privy to confidential information and must develop and maintain a high level of trust with the executives.  The EA will be empowered to evaluate and develop the role as value-add opportunities present themselves.

Specific Responsibilities

  • Uphold a strict level of confidentiality
  • Maintain a knowledge of the R.E. Mason organization and its operations
  • Proficient in working efficiently in a fast-paced environment while juggling multiple tasks at a time
  • Assist executives and managers as needed
  • Create and edit high quality reports and documentation
  • Create professional and dynamic PowerPoint presentations
  • Comfortable working with contracts (event, hotel, catering)
  • Demonstrate proficiency in Word, especially formatting, links, bookmarks and tables
  • Demonstrate proficiency in Excel, especially mail merging, pivot tables, graphs and charts
  • Understand data entry software and perform data entry tasks with accuracy and precision
  • Enter expense reports for multiple executives
  • Convert paper data into a computerized form, keeping integrity intact
  • Organize or assist with group meetings, luncheons, and events
  • Serve as point of contact between customers, vendors, other Emerson representatives and REM associates
  • Documentation of processes and procedures
  • Fill in at switchboard when needed
  • Fill out Customer Questionnaires and NDA’s as needed
  • Willing to obtain NC Notary certification
  • Other duties as assigned

Required Competencies

  • Strong Business and Professional acumen.
  • Strong interpersonal skills  - ability to build strong working relationships with customers, vendors and co-workers
  • High level of professionalism – no participation in gossip, politics or activity that betrays confidences
  • Excellent communication skills – verbal and written
  • Ability to handle confidential matters with discretion
  • Strong organizational skills with the ability to prioritize projects and accomplish them in a timely manner
  • High attention to detail
  • Strong time management skills to multi-task, prioritize and meet deadlines
  • Work well independently and within a team
  • Willingness to go the extra mile - go-getter, can do attitude with a desire to pitch in wherever and whenever needed
  • Team player with a positive and enthusiastic work ethic
  • Emotional maturity and self-confidence
  • Desire to continue learning and growing
  • Capacity to work independently and collaboratively

Required Education & Experience

  • Bachelor’s Degree required
  • 8 - 10 years of experience
  • Above average experience/knowledge of all MS Office products
  • Experience exercising discretion and confidentiality with sensitive company information

Preferred Experience/Competencies

  • Leadership Experience

Physical Requirements

Standing Walking Sitting
Kneeling Reaching Overhead Climbing
Pushing and Pulling Lifting - 20 Pounds Using a Computer
Using a Telephone Driving  

About R.E. Mason

R.E. Mason provides industry leading process equipment, software, and services to improve automation, process control, safety, and reliability. We possess decades of experience serving customers in Life Science, Energy, Chemical, Consumer Goods, Metals & Mining, and Pulp & Paper markets.  Along with complementary solutions, R.E. Mason is the Emerson Impact Partner across North Carolina, South Carolina, and Virginia. Emerson is the global leader of process systems and reliability solutions.
As an employee-owned company (“ESOP”), we believe that our Associates are the foundation of both our customers’ and R.E. Mason’s success.  Our strong company culture, and belief in continued investment in our Associates, has helped us realize long Associate tenures, as well as long lasting relationships with our customers.